Protocol of the Annual General Meeting of the EGSA on 10 May 2025
Jan Sonnenberg
Location: Landhaus Ohlstedt, Alte Dorfstraße 5, 22397 Hamburg – Ohlstedt
11:50 am to 1:10 pm
Present: 26 voting members (and 9 guests)
Chair: Daniel grübner (1st Chairman)
Protocol: Jan Sonnenberg
Top 1
Opening of the Annual General Meeting
Daniel grübner, 1st Chairman of the EGSA, welcomed the members present and referred to the agenda on display.
Top 2
Appointment of the minute taker
Jan Sonnenberg was appointed to take the minutes.
Top 3
Approval of the 2024 minutes and the 2025 agenda
All 26 members present approved the 2025 agenda as presented.
All 26 members present approved the minutes of last year’s Annual General Meeting on 27 April 2024.
TOP 4
Honors
The following members were honored:
– for 25 years: Irene Hasler
– for 15 years: Dörte Kleylein-Klein and Markus Kaun.
Top 5
Annual report of the Executive Board
The Executive Board had discussed the matter prior to the annual meeting and established the following:
- The sometimes delayed payment of annual subscriptions causes problems with the payment of costs incurred in connection with ‘The Garter Snake’. Therefore, the annual fee will in future be due in advance on 31 January of each year.
(Vote: 26 x in favor)
- topic of merchandise: The website www.egsa.de, which will soon be accessible to all members, will be used to order club shirts, mugs, bags, lanyards, etc. or prints on desired items, especially as part of collective orders
- reference was made to the two existing WhatsApp groups of the association, in which all members should be welcome to register in order to exploit the discussion possibilities and revitalize both groups:
EGSA discussion group
EGSA offspring group.
If members are interested in participating, please contact the administrators Anke dreyer or Bettina kunert.
- the Executive Board announced that the legal tasks, such as the entries in the transparency register, had been fulfilled.
(Vote 18 x in favour)
Top 6
Information from the treasurer Bettina kunert
The audit of the association’s accounting documents for 2024 was successfully completed by members Markus steinkopf and Michael dreier without any objections. Income totaled € + 2,800; expenditure amounted to € – 4,600. The association’s cash balance was therefore reduced to € 400.00 at the end of the year.
The reduction in costs would only be possible by downsizing ‘The Garter Snake’.
The number of members remained constant (6 new members, 6 resignations). The total number of members was 88.
The treasurer asked all members to remember to notify her of any changes of address and account details.
The members present thanked the treasurer for her work.
Top 7
From the editorial team / layout (Jennifer Rejchel & Anke dreier)
The number of articles submitted by members is not sufficient. It is only through personal acquisition that the editorial team is able to fill the basic club magazine ‘The Garter Snake’ with articles and contributions.
All members are invited to submit their reports on observations, experiences and findings to TGS, also in short form. Every topic is important!
The editorial team and Executive Board presented members with a way to save costs. By introducing QR codes in the articles of ‘The Garter Snake’, which can be used to view and read the respective translation from German into English – or vice versa (i.e. the original English text can be read in German using the QR code) – it is possible to reduce printing costs.
(Vote: 26 x Yes)
The members present thanked the editorial team, Jérôme thinnes (responsible for the layout) and Markus steinkopf (translations) for their work.
Top 8
Information from the webmaster Jörg kleylein-klein
The webmaster reports that the previous content of the association’s website has been completely converted. In June/July 2025, members will be asked by email to generate new passwords for website access. The corresponding instructions will be included in the email.
The members present thanked the webmaster for his work.
Top 9
Approval of the actions of the Executive Board
The actions of the Board of Directors were approved by all 26 members present and they were thanked for their intensive and dedicated work for the association.
Top 10
Breeders‘ list for the EGSA website
It was asked whether the new EGSA website should have an information/sorting function in the members‘ area (location of members and possibly other details). There was great interest in this.
(Vote: 25 x in favour, 1 x abstention)
TOP 11
Prospects for the 2026 meeting
Possible dates were named:
01 – 03 May 2026 (preferred)
24 – 26 April 2026.
Seelbach near Hamm (Sieg) / Marienthal has been chosen as the regular venue.
At the end of the General Meeting at 13:10, the TGS 2/2025 was distributed to the members present.
Biederitz, 10 May 2025
Jan Sonnenberg (protocolling) Daniel Grübner (1st Chairman)